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Who Else Wants to Know the Secret of Organizing a Successful Corporate Event?

Posted last November 4, 2014, 12:28 am in Events report article

Convening a corporate event offers an exciting opportunity to organizations for showcasing their product or service to a larger audience at a single place. The event becomes a platform for imparting information to interested stakeholders about the company accomplishments and enhances camaraderie amongst co-workers and clients. For organizing such a large-scale event, all you need to think of activities, themes, food, entertainment, promotions, guest lists and much more. With all this said, it appears to be more of a tedious task of staying organized. But much of your headache is now borne by expert professional event managers. There are many reputed providers for Corporate Event Services in Delhi-NCR to take care of your event. These renowned event management companies will organize sessions to understand your needs and come upto your expectations fully. Before organizing any event they will keep a checklist handy which will ensure that your event is never bound to fail.

STEP 1: RESEARCH & PLANNING –

• Define the goal for organizing the event. Sometimes you would like to increase sales or productivity while at other times you simply want to build relationships. At times you would like to reinforce your corporate culture and for that you would like to formally organize a grand event.

• Speak to your financial department so that you can set your budget without which no event can be planned further. • Organize brainstorming sessions that will enable you to decide upon the type of event for each stakeholder. • Detail out the specificities such as the date and time.

• Decide an interestingly unique corporate event theme for your event.

• Research vendors and suppliers where your event is going to take place. • Think of keynote speakers whom you are willing to invite.

STEP 2: PROMOTIONAL TASKS –

• Once the planning stage comes to a close, the ground work begins and selecting the venue is the first task. With it come other related tasks of selecting themes, decoration, photographer/videographer, entertainment, if any.

• Order invitations and RSVP cards that need to be printed.

• For sponsoring the event, speak to sponsors.

• Hire a PR professional who would look after the image building of the organization as well as the event.

STEP 3: INVITATIONS & CONFIRMATIONS –

• Send out invitations to all the guests.

• Confirm all the specificities regarding the venue, catering, entertainment and security.

• If the venue is outdoors, make sure that there is a back-up plan in adverse weather conditions.

• Confirm staff and volunteer responsibilities.

STEP 4: ‘THE’ DAY –

• For one last time, make the entire staff understand about the responsibilities that needs their attention. This way everyone will be on same page.

• Give feedback form to each guest so that they can provide valuable feedback with which you can plan your next event even better.

STEP 5: POST EVENT –

• Post about the event on your website, social media and company newsletter.

Henceforth, planning an event is certainly not stressful. If you start planning early with the help of the proficient event managers, you can very well concentrate on more relevant tasks that require solely your attention.